Guides · Counter billing
The cash memo, explained
A cash memo is about as simple as a bill gets: a note handed to a customer recording a cash sale — what was bought, and what was paid. It has served small shops for generations.
What a cash memo records
A cash memo records the essentials of a cash sale: the seller, the items, the amount, and the date. It is the acknowledgement a customer walks away with, and the shop's own note that the sale happened.
It is deliberately light — no order, no credit period, no elaborate tax machinery — which is what makes it quick at a counter.
Where it fits, and its limits
A cash memo suits simple, immediate sales. Its limit is that on its own it does not carry the GST detail a registered seller may be required to show, nor the breakdown a business buyer needs to claim credit — for those, a tax invoice is the right document.
Whatever the bill, the sale still has to reach the books, or the day's takings and the ledger drift apart.
How Lekha records a counter sale
Lekha records each counter sale into the two-sided ledger, so a simple cash sale still lands in the books alongside formal invoices.
Lekha records what your documents say and tracks the money on both sides — what you owe and what you are owed. It records and tracks; it does not replace your accountant.
Questions
- What is a cash memo?
- A simple bill handed over for a cash sale, recording the seller, items, amount, and date — the customer's acknowledgement and the shop's own note of the sale.
- Is a cash memo the same as a tax invoice?
- No. A cash memo is a simple sale record; a tax invoice is the formal GST document with the fields needed to support input tax credit.
- Does a cash sale still need to reach the books?
- Yes. However light the bill, recording the sale keeps the day's takings and the ledger in step.